Talent Acquisition Specialist - Fully Remote
Join Atlas Assistants as a Talent Acquisition Specialist, connecting exceptional Executive Assistants with visionary leaders, shaping global success through values-driven, high-impact recruiting.
We usually respond within a day
Talent Acquisition Specialist: Shape the Future of Talent at Atlas Assistants
Location: Remote
Job Type: Full-Time
Working Hours: Flexible
Compensation: Starting at $1,700 - $2,000/month
Start Date: Immediate
Reports To: Director of Operations
Who We Are: Empowering Clients and EAs Through Excellence
At Atlas Assistants, we’re more than just a recruitment agency — we’re on a mission to help visionary entrepreneurs and business leaders operate in their Zone of Genius by matching them with exceptional Executive Assistants.
Within our Talent Acquisition Department, our mission is to:
- Recruit and nurture A players — professionals who are not only top performers but also aligned with our values and long-term vision.
Deliver a values-driven, transparent, and respectful hiring process that honors both clients and candidates.
As part of our team, you’ll play a pivotal role in shaping the quality of our talent bench and ensuring each client-assistant match drives mutual success.
The Role: Be the Bridge Between Talent and Opportunity
Are you passionate about finding exceptional talent, refining systems, and creating seamless hiring experiences?
You’ll play a critical role in:
Identifying A players and matching them with clients to ensure an optimal fit.
Advocating for candidates, providing them with feedback, coaching them to showcase their skills effectively, and helping them present their best selves.
Collaborating across teams to continuously improve recruitment systems and outcomes.
Your Key Responsibilities
Talent Sourcing and Management
Screen Applications: Evaluate incoming applications, videos, and case studies within 48 hours to maintain a smooth recruitment flow.
Conducting Interviews: Interviews will be a large part of your day-to-day, allowing you to build strong relationships with candidates while ensuring a seamless, high-quality hiring process.
Build Relationships: Engage with candidates authentically, being fully present and creating a positive, professional experience for them.
Candidate Coaching: Provide feedback and guidance to help candidates refine their profiles, case studies, and interview performance.
EA Matching: Identify and recommend the best matches for clients, ensuring seamless onboarding and alignment with client goals.
Process Optimization and Collaboration
Refine Processes: Maintain SOPs to streamline hiring operations.
Collaborate Across Teams: Work with Client Onboarding, Growth, and EA Success teams to enhance systems and ensure smooth handovers.
Employer Branding: Partner with the Growth team to attract quality candidates through consistent and engaging branding initiatives.
Performance Monitoring and Metrics
- Track and report on key success metrics, including:
Time to Match: Aim for <7 days.
EA Success Rate: Maintain 90%+ success in onboarding and client satisfaction.
Candidate Satisfaction: Achieve NPS scores of 8.5+ for candidates.
What You’ll Bring
- Experience:
2+ years in talent acquisition or related roles.
Proven experience conducting interviews and engaging with candidates authentically and professionally.
Preferred experience hiring remote Executive Assistants for U.S.-based clients.
Proven experience hiring talent from LATAM, South Africa, Europe, and/or the Philippines.
- Technical Proficiency:
Experience with ATS systems (preferred: TeamTailor).
Experience with Airtable and Notion is preferred.
Familiarity with Kolbe Assessments is a strong bonus.
Experience with Top Grading Interviews is preferred.
- Skills:
Passion for interviewing and building authentic relationships with candidates.
Exceptional attention to detail and organisational mastery.
Strong written and verbal communication skills.
Proactive and solutions-oriented mindset.
- Cultural Fit:
Enthusiastic about connecting talent with opportunity and creating positive outcomes for all stakeholders.
Able to collaborate effectively with cross-functional teams.
Why You’ll Love Working With Us
Impactful Work: Play a critical role in shaping the success of clients and EAs through thoughtful, values-driven hiring.
Fair Compensation: Starting at $1,700–$2,000/month with performance-based bonus opportunities.
Work-Life Balance: Enjoy remote flexibility, 10 paid days off, unlimited sick leave, and 7 holidays of your choice.
Supportive Culture: Join a team committed to growth, collaboration, and making a positive impact.
Professional Development: Access training, mentorship, and opportunities to refine your skills.
What Living Our Core Values Look Like
100% Responsibility
Own your pipeline metrics without excuses
Take full accountability for candidate experience
See yourself as the architect of match success
Integrity
Keep commitments to candidates about timelines
Provide honest, constructive feedback
Renegotiate agreements before breaking them
Courageous Conversations
Give candidates direct feedback on improvements needed
Address poor fits head-on rather than avoiding difficult decisions
Speak up about process improvements
Proactive Resourcefulness
Anticipate pipeline gaps before they impact clients
Bring solutions, not just problems, to leadership
Think three steps ahead in candidate journey
Master and Mentor
Pursue excellence in interviewing and assessment
Share successful strategies with team
Help candidates level up even if not selected
Growth
Embrace feedback as a gift for improvement
Choose curiosity over defensiveness
Ask "What can I learn?" from every failed match
This Role ISN'T For You If:
- You see recruiting as just filling seats vs. enabling transformation
- You prefer rigid scripts over authentic relationship building
- You're uncomfortable giving direct feedback (our Courageous Conversations value)
- You resist change and iteration in a fast-growing environment
- You want to work in isolation (we're highly collaborative despite being remote)
- You're looking for a traditional corporate recruiting role
This Role IS For You If:
You light up when making perfect candidate-client matches
You naturally build trust and coach others to success
You see every rejection as data for improvement
You're energized by ambitious goals and fast growth
You want to master the intersection of human insight and AI-powered recruiting
You're excited to help leaders transform how they work and live
The Bottom Line
If you're ready to move from transactional recruiting to transformational talent acquisition—where every placement helps a leader operate more in their Zone of Genius—we want to meet you.
Apply Now: Join us in building the talent foundation for the future of executive support.
- Department
- Talent Acquisition
- Role
- Talent Acquisition Specialist
- Locations
- Multiple locations
- Remote status
- Fully Remote