Talent Acquisition Specialist: Shape the Future of Talent at Atlas Assistants

Location: Remote

Job Type: Full-Time

Working Hours: Flexible

Compensation: Starting at $1,700 - $2,000/month

Start Date: Immediate

Reports To: Director of Operations

Who We Are: Empowering Clients and EAs Through Excellence

At Atlas Assistants, we’re more than just a recruitment agency — we’re on a mission to help visionary entrepreneurs and business leaders operate in their Zone of Genius by matching them with exceptional Executive Assistants.

Within our Talent Acquisition Department, our mission is to:

• Recruit and nurture A players — professionals who are not only top performers but also aligned with our values and long-term vision.

• Deliver a values-driven, transparent, and respectful hiring process that honors both clients and candidates.

As part of our team, you’ll play a pivotal role in shaping the quality of our talent bench and ensuring each client-assistant match drives mutual success.

The Role: Be the Bridge Between Talent and Opportunity

Are you passionate about finding exceptional talent, refining systems, and creating seamless hiring experiences? 

You’ll play a critical role in:

• Identifying A players and matching them with clients to ensure an optimal fit.

• Advocating for candidates, providing them with feedback, coaching them to showcase their skills effectively, and helping them present their best selves.

• Collaborating across teams to continuously improve recruitment systems and outcomes.

Your Key Responsibilities 

Talent Sourcing and Management

• Screen Applications: Evaluate incoming applications, videos, and case studies within 48 hours to maintain a smooth recruitment flow.

• Conducting Interviews: Interviews will be a large part of your day-to-day, allowing you to build strong relationships with candidates while ensuring a seamless, high-quality hiring process.

• Build Relationships: Engage with candidates authentically, being fully present and creating a positive, professional experience for them.

• Candidate Coaching: Provide feedback and guidance to help candidates refine their profiles, case studies, and interview performance.

• EA Matching: Identify and recommend the best matches for clients, ensuring seamless onboarding and alignment with client goals.

Process Optimization and Collaboration

• Refine Processes: Maintain SOPs to streamline hiring operations.

• Collaborate Across Teams: Work with Client Onboarding, Growth, and EA Success teams to enhance systems and ensure smooth handovers.

• Employer Branding: Partner with the Growth team to attract quality candidates through consistent and engaging branding initiatives.

Performance Monitoring and Metrics

• Track and report on key success metrics, including:

  • Time to Match: Aim for <7 days.

  • EA Success Rate: Maintain 90%+ success in onboarding and client satisfaction.

  • Candidate Satisfaction: Achieve NPS scores of 8.5+ for candidates. 

What You’ll Bring

• Experience:

  • 2+ years in talent acquisition or related roles.

  • Proven experience conducting interviews and engaging with candidates authentically and professionally.

  • Preferred experience hiring remote Executive Assistants for U.S.-based clients.

  • Proven experience hiring talent from LATAM, South Africa, Europe, and/or the Philippines.

• Technical Proficiency:

  • Experience with ATS systems (preferred: TeamTailor).

  • Experience with Airtable and Notion is preferred.

  • Familiarity with Kolbe Assessments is a strong bonus.

  • Experience with Top Grading Interviews is preferred.

• Skills:

  • Passion for interviewing and building authentic relationships with candidates.

  • Exceptional attention to detail and organisational mastery.

  • Strong written and verbal communication skills.

  • Proactive and solutions-oriented mindset.

• Cultural Fit:

  • Enthusiastic about connecting talent with opportunity and creating positive outcomes for all stakeholders.

  • Able to collaborate effectively with cross-functional teams.

Why You’ll Love Working With Us

• Impactful Work: Play a critical role in shaping the success of clients and EAs through thoughtful, values-driven hiring.

• Fair Compensation: Starting at $1,700–$2,000/month with performance-based bonus opportunities.

• Work-Life Balance: Enjoy remote flexibility, 10 paid days off, unlimited sick leave, and 7 holidays of your choice.

• Supportive Culture: Join a team committed to growth, collaboration, and making a positive impact.

• Professional Development: Access training, mentorship, and opportunities to refine your skills.

This Role ISN'T For You If:

• You see recruiting as just filling seats vs. enabling transformation
• You prefer rigid scripts over authentic relationship building
• You're uncomfortable giving direct feedback (our Courageous Conversations value)
• You resist change and iteration in a fast-growing environment
• You want to work in isolation (we're highly collaborative despite being remote)
• You're looking for a traditional corporate recruiting role

This Role IS For You If:

• You light up when making perfect candidate-client matches

• You naturally build trust and coach others to success

• You see every rejection as data for improvement

• You're energized by ambitious goals and fast growth

• You want to master the intersection of human insight and AI-powered recruiting

• You're excited to help leaders transform how they work and live

The Bottom Line

If you're ready to move from transactional recruiting to transformational talent acquisition—where every placement helps a leader operate more in their Zone of Genius—we want to meet you.

Apply Now: Join us in building the talent foundation for the future of executive support.